THEMIS for Digitisation Production and Project Management
THEMIS for Digitisation Production and Project Management


THEMIS is a feature-rich, browser-based digitisation production and project management tool allowing users to track the progress of images through the production process. THEMIS allows for meta data harvesting from scanned documents and image manipulation by proxy .jpg including batch rotation and splitting of images.

To find out more about Max's THEMIS project management software please use the buttons below or call us on 0208 309 5445.

THEMIS: A New Approach

Changing the order in which we digitise has two major benefits: first, it allows access to the digital images to be opened up sooner; second, the cataloguing and indexing process is far more efficient – the relevant data fields can be entered against the corresponding image on a screen, directly into a structured database, rather than having to key into a spreadsheet against the physical item.

Managed stages within a typical digitisation project using THEMIS

  • Numbering
  • Capture
  • Conversion
  • Splitting
  • Cataloguing
  • Transcription
  • OCR
  • QA
  • Final output, exported directly from THEMIS, in a range of formats


  • Web-based
  • Remote user access (if appropriate)
  • Audit trail for user activity
  • Ability to revert to an earlier version of an edit
  • Database customisation
  • UI customisation
  • Template creation for automated data extraction
  • OCR accuracy statistics
  • Project progress reporting to item level
  • Project management reporting

THEMIS for Cataloguing

During the indexing and transcription process, THEMIS is able to access and accommodate any existing catalogue information while allowing the addition of further metadata post digitisation. THEMIS makes the cataloguing and indexing process far more efficient - rather than matching spreadsheet records against physical items, THEMIS allows the cataloguer to enter the relevant data fields directly into a structured database against the corresponding image.


I have worked with Max Communications and the team for some years. In recent work with their Archivematica iteration in the College Archives and Corporate Records Unit, and other digital work required by varying cohorts in Imperial, Max Communications have been responsive, innovative and demonstrated great problem-solving abilities. The Max Communications team, from the top down, is approachable, friendly and keen to help.

An example is in their engagement for some major confidential scanning projects. The projects were discussed, scoped and agreed to a high standard of hand scanning. Benchmarking was agreed to our satisfaction when the project started, with a fast progress time for the work. They provided rapid access to files, including digitising out of sequence, e.g. one such turn around for hand scanning, editing and proofing a large file was within 3 hours. The digital delivery was by secure online transfer, and the hard disks and hard copy delivered securely by courier.

On a lighter note, digitisation of 1960s academic cine film was carried out promptly and to a high standard, such that it can be reshown at a major conference

--Anne Barrett | College Archivist & Corporate Records Manager | Imperial College London
THEMIS for Digitisation Production and Project Management
THEMIS for Digitisation Production and Project Management